Acceptance

Acceptance of all applications is subject to approval by the host. The Host reserve the right to decline any application.

Payment

Payment is required within 14 days of Conference Design issuing your tax invoice. Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Currency and GST

All prices are quoted in Australian Dollars (AUD$) and include GST, unless otherwise stated.

Confirmation of Bookings and Tax Invoice

Once you have completed your booking, you will be sent a confirmation email with a PDF Tax Invoice.

Conference Updates

Information for sponsors and exhibitors will be sent electronically to the email address that is provided at the time of booking.

EFT Payments

Please include the EFT Reference shown on your Tax Invoice when submitting an EFT and email Conference Design the details including date, amount, and your bank’s reference.

• BSB: 017 010

• Account #: 1085 82575

• Account Name: Conference Design Pty Ltd

• Bank: ANZ Bank, 61 Liverpool Street, Hobart 7000

• Swift Code: ANZBAU3M

Credit Card Payments

Credit card charges appear as Conference Design Pty Ltd on your card statement. When using the online payment system credit card transactions will be processed directly by ANZ eGate and Conference Design does not store or transmit your credit card details. ANZ eGate is a secure and PCI-compliant platform.

Package Inclusions

Refer to the conference sponsor and exhibitor prospectus for inclusions relevant to your package. All other costs associated with your participation in the event shall be borne solely by the sponsor/exhibitor, and the Event shall have no liability for such costs.

Cancellation of your sponsorship &/or exhibition booking

Once a sponsorship and/or exhibition application has been accepted all payments are non-refundable. If you can no longer attend the conference, please contact Conference Design to discuss your participation.

Cancellation or postponement of an in-person conference

The Host and Conference Design does not accept any liability for losses incurred (such as travel costs, hotel costs or any other costs or expenses) if the in-person Event is cancelled or postponed due to an unforeseen occurrence or any other occurrence that renders performance of the Event inadvisable, illegal, impracticable, or impossible.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, or restriction on transportation; or any other emergency.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

Moving to an entirely online event

Should the Host believe, at their sole discretion, that a hybrid or in-person event needs to be held entirely online, all sponsor and exhibitor bookings will be transferred to the online event. Fees will be revised to reflect an online format and sponsors and exhibitors will be refunded any difference between the in-person and online fee.

Full sponsor and exhibitor bookings refunds will not be issued due to an event moving entirely online.

Disclaimer and changes

Every effort has been made to present all the information accurately, however, no liability is accepted for any inaccuracy and the Host and Conference Design reserve the right to change any published information.

The Host and Conference Design reserve the right to change any aspects of the Event, including but not limited to, the Event name, themes, content, program, speakers, format, performers, hosts, moderators, venues, and times.

The Host and Conference Design reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Code of Conduct and Disruptive Behaviors

You agree your representatives will abide by the Conference Code of Conduct.

Codes of Practice

The Host urges Sponsors and Exhibitors to observe and follow the Codes of Practice of the Medical Technology Association of Australia (MTAA) with respect to their dealings with members and stakeholders which are available at www.mtaa.org.au. This includes sponsors and exhibitors who may not be members of the MTAA. The Host also encourages sponsors and exhibitors to adhere to the Medicines Australia Code of Conduct and associated guidelines available at https://medicinesaustralia.com.au/code-of-conduct/.

Revocation of Sponsorship

The Host may revoke an agreement with any organization where in the sole opinion of the Host, the organization has been engaged in conduct that is prejudicial to the interests and objectives of the Host.

Product or Service Endorsement

Sponsorship of any activity does not indicate product or service endorsement.

Exhibition floor plan

The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale but accurately represents the position and sizes of exhibition spaces at in-person conferences.

Allocation of exhibition space

Conference Design will allocate exhibition spaces after considering each organization’s sponsorship, the date of application, preferences, proximity to competitors and any other relevant matters.

Insurance

No insurance is provided by the Hosts, including for the cancellation of the event. All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and product liability cover and professional indemnity insurance. The Host and/or Conference Design may request a certificate of currency.

Indemnity

Your Organization shall indemnify and hold harmless the Host and Conference Design for any loss, damage to property or injury to persons suffered because you participated in the conference, except where the Host or Conference Design are found to be negligent.

Supply of goods and services

Supplying any goods, services, samples, or advice is entirely at your organization’s own risk.

Security

Valuable items should NOT be left unattended at your exhibition space at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives

Anyone from your Organization attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the in-person meeting and exhibition areas.

Registration Terms and Conditions

All terms and conditions listed on the Registration page apply to your representatives.

Custom stands

All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 meters high. If you have any questions, please email us a floor plan and elevations of your proposed stand.

Opt-in delegate list

The opt-in delegate list will be supplied to eligible sponsors and exhibitors before the conference and will include name, organization, state, and email address.  The list provided will exclude the names of delegates who have not provided their consent.

Interactive exhibitions

Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Signage at the venue

Your signage should be free standing to allow for easy placement and should be contained within your exhibition space.

Dismantling displays

Due to safety requirements, you cannot dismantle your display before the published closing time.

Damage to the venue

Your Organization shall indemnify the Host and Conference Design from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents, or guests. The cost of repairs will be the sole responsibility of your organization.